MANAGED OFFICE SPACES: COMPLETE GUIDE

Whether you already know what a managed office is or are on the market for a new workspace and want to find out if it is the right choice for you, we’ll tell you everything you need to know about renting a managed office so you can make an informed decision.

Browse our available managed offices in London and across the UK >

WHAT IS A MANAGED OFFICE?

While sometimes confused with being the same as a serviced office, there is a distinct difference between the two. Managed offices are purpose-built office spaces providing prospective business tenants with the opportunity to have much more control over their work environment. It is essentially an empty office that can be furnished and equipped to suit the exact needs of the occupant.

You will also find that most managed workspaces come with essential cabling and some furniture, so there is some basic infrastructure for commercial residents to work with. While office cleaning services may sometimes be included within the monthly fees, companies will most likely not have access to features such as meeting rooms and reception rooms that come with leasing a serviced office.

WHY RENT A MANAGED OFFICE?

Businesses of all sizes choose to rent managed office spaces because there are a wide variety of benefits, including:

Greater flexibility: Most managed office contracts last at least 1-3 years, although sometimes shorter alternatives are available. This is particularly attractive to start-ups and small businesses that don’t have the financial security to commit to a longer-term agreement. If the company grows or decreases in size, it also offers more flexibility to react quickly and move to larger or smaller premises where appropriate. If you are a larger, more established company, agreements can be negotiated to last longer than the standard, ensuring the stability and security of your workspace.

Lower risk and cost: The fixed monthly fee helps businesses form healthy spending habits and manage cost forecasting and budgets. As managed offices are specifically tailored to the individual company's needs, less capital is required upfront if you plan what you might need correctly. In addition, whether you pay monthly or quarterly, everything is included in a single payment, so there are no surprise invoices or costs, allowing the business to control the budgets more confidently.

Aesthetic control: Moving into a managed workspace is like filling a blank canvas with colour. Instead of using a palette of colours, you will use office furniture and equipment. The advantage here is that you can create an environment that suits your business. This covers everything from desks and lighting to the colour scheme and branding on display. It’s your office, so you remain in control of the space your staff will use.

Increased privacy: With greater control comes increased privacy. For example, you are not sharing parts of the building with other companies, so you do not have to deal with untimely interruptions from anyone else. This allows your workforce to focus entirely without distraction. Such a level of privacy is also ideal for companies who work on sensitive material or when discussing and planning confidential corporate activity.

Are you looking for a managed office in the UK?

Ready to start your office search? Contact our expert team today at 0800 433 7888 or email info@primeofficesearch.com. We have an extensive portfolio of managed offices to rent in London and other prime UK locations and will be happy to help you find the ideal workspace for your business.

WHAT’S INCLUDED IN A MANAGED OFFICE?

Before you commit to a managed office contract, you should know what comes with it when you move in. This allows you to plan your budget accordingly and understand what it takes for your business office to become operational.

Although it may vary slightly from one provider to another, you should expect to have the following included in your fixed fees:

Rent and utility bills (not including telecoms)
Allocated parking
Landscaped grounds
On-site security
Waste and recycling facilities
Cleaning of communal areas

WHAT’S THE DIFFERENCE BETWEEN MANAGED AND SERVICE OFFICES?

A managed office gives companies more control over the workspace they occupy. Whilst more work is involved in organising furnishing, utilities, and business services, once everything is in place, the company has more autonomy over its operations. It also means you do not have to share meeting rooms or utilities with any other company.

In a sense, managed offices are a cross between leasehold and serviced offices. For businesses with around 40-50 staff members who need approximately 3,000 sq. feet or more, managed workspaces are the ideal solution.

When it comes to serviced offices, almost everything you need will be in place so you can get to work immediately, from Wi-Fi and furnishings to phone lines. All the necessary business services are included with the monthly fee.

Any boardrooms or meeting rooms in a serviced office must be shared amongst the other companies in the building. Nevertheless, they are a good solution for SMEs looking for a short-term solution, as contracts typically last for 1-2 years.

If you’re looking for managed office space in London or across the UK, browse our office portfolio here.

WHAT ARE THE COMMON CONTRACT TERMS?

Most contracts last between 1-3 years for managed offices. However, they can often be extended up to 5 years if the company wants a longer-term commitment.

IS MANAGED OFFICE SPACE SUITABLE FOR MY BUSINESS?

Businesses starting out will be looking for the lowest monthly costs, which means a managed office could be the right option. That’s due to the relatively low rental fees and the flexibility a managed office brings to the table. Allowing you complete control of how your budget is spent on amenities and other extras.

READY TO FIND MANAGED OFFICE SPACE IN LONDON?

Prime Office Search has managed office listings in prime London locations, including but not limited to Kings Cross, Mayfair, Soho, Shoreditch, and the City of London. Browse our managed office spaces in London or across the UK online, or contact our experienced consultants at 08004337888 and find the ideal workspace for your business.

Managed Offices FAQs

Are Managed Offices More Expensive Than Serviced Offices?

A managed office typically costs less per square foot than a serviced office. However, a price comparison of an organised office and a serviced office doesn’t consider that renting a serviced office is an all-inclusive price with a broader range of services.

What Am I Responsible For As A Tenant Of A Managed Office Space?

Renting a managed office means you’re responsible for organising the layout and defining the exact requirements of the space. This includes the number of desks and chairs, equipment, and room finishes. In addition, you typically commit to a lease term of 12 months.

What's The Difference Between A Coworking Space And Managed Office?

The coworking office space usually comes already designed and furnished, and you work amongst other businesses, often in open-plan spaces. In contrast, managed office space offers flexibility and is available for customisation. Perfect for companies that want their office to reflect their brand identity.

What Is The Difference Between Leased And Managed Office Space?

Leased office space is generally on a long-term contract and suited to established businesses. However, unlike a managed office space, you are responsible for paying utility bills, phone line costs, internet, and taxes.

What Is The Main Disadvantage Of A Managed Office?

Tenants must invest time in designing the perfect environment that suits their business goals and needs. The process can be time-consuming, but the result is rewarding.