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  1. Home
  2. Managed Offices

MANAGED OFFICES GUIDE

Whether you already know what a managed office is, or are on the market for a new workspace and want to find out if it is the right choice for you, we’ll tell you everything you need to know about managed offices, so you can make an informed decision.

 

WHAT IS A MANAGED OFFICE?

While sometimes confused with being the same as a serviced office, there is a distinct difference between the two. Managed offices are spaces that are purpose built as an office space and give the prospective occupants the opportunity to have much more control over the environment they work in. It is essentially an empty office that can be tailored to suit the exact needs of the occupant.

You will also find that most managed offices come with basic cabling and some pieces of furniture, so there is some form of structure for commercial residents to work with. Office cleaning services may sometimes be included within the monthly fees, although companies will not have access to features such as meeting rooms and reception rooms that come with leasing a serviced office.

 

WHY RENT A MANAGED OFFCE?

Businesses of all sizes that choose to pay for a managed office are able to enjoy a wide variety of benefits including:

  • Greater flexibility: Most managed office contracts last for at least 1-3 years, although sometimes shorter alternatives are available. This is particularly attractive to start-ups and small businesses who don’t have financial security to commit to a longer agreement. If the company grows or decreases in size, it also offers more flexibility to react quickly and move to larger or smaller premises where appropriate. If you are a larger, more established company, agreements can be negotiated to last even longer, ensuring stability and security.
  • Lower risk and cost: The fixed monthly fee will give your business access to any available facilities management, as well as helping your company to leave the premises if you wish to move on at some point. In terms of cost that means you won’t have to pay  extra for moving in or out, so you always know where you are financially.
  • Easier accounting: As managed offices are tailored to the needs of the company moving in, that means there is less capital required upfront. Whether you pay monthly or quarterly, everything is combined into a single payment. That also makes  it easier in accounting terms, as there are no surprise invoices or costs, allowing the business to plan their budget with more confidence.
  • Aesthetic control: When you move into a managed office it is largely a blank canvas that you will have to fill in. The advantage here is you can create the exact environment that suits your business. This covers everything from desks and lighting, to the colour scheme and branding on display. It’s your office, so you remain in control of the space your staff are going to be working in.
  • Increased privacy: With greater control comes increased privacy. You are not sharing any parts of the building with other companies, so you do not have to deal with untimely interruptions from anyone else. This allows you to focus without distraction and is ideal for companies who work on sensitive material, or when it comes to discussing and planning corporate activity.

 

WHAT’S INCLUDED IN A MANAGED OFFICE?

Before you make the decision to commit to a managed office contract, you will want to know what comes with it when you move in. This will allow you to budget and understand what needs to be done to become operational.

Although it may vary slightly from one provider to another, you should expect to have the following included in your fees:

  • Rent and utility bills (not including telecoms)
  • Allocated parking
  • Landscaped grounds
  • On-site security
  • Waste and recycling facilities
  • Cleaning of communal areas

 

WHAT’S THE DIFFERENCE BETWEEN MANAGED AND SERVICE OFFICES?

A managed office gives companies more control over the space they will work in. Whilst there is more work involved in terms of organising furnishing, utilities and business services, once everything is in place, the company has more autonomy over the way they operate. It also means you do not have to share any meeting rooms or utilities with any other company.

In a sense, managed offices are a cross between leasehold offices and serviced offices. For businesses with around 40-50 staff members who need approximately 3,000sqf or more of space, managed offices are the ideal solution.

When it comes to serviced offices, almost everything you need will be in place so you can get to work immediately. From Wi-Fi and furnishings, to phone lines and businesses services, everything is included with the monthly fee.

Any boardrooms or meetings rooms in a serviced office have to be shared amongst the other companies in the building. They are a good solution for SMEs looking for a short term solution, as contracts typically tend to last for 1-2 years at most.

 

WHAT ARE THE CONTRACT TERMS?

In most cases, contracts last between 1-3 years for managed offices. Although they can often be extended up to 5 years if the company wants a longer term commitment.

 

WHAT TYPE OF OFFICE SPACE IS MOST SUITABLE FOR MY BUSINESS?

Businesses that are just starting out will be on the lookout for the lowest monthly costs, which means a managed office could be the right option for you. That’s due to the relatively low rental fees and the freedom a managed office allows - you can decide on how money is spent on amenities and extras.

However, if you need a working space that allows you to get straight down to work, then a serviced office is probably more suitable. Taking this option means you also get a reception area, added business services and all the office infrastructure already in place.

 

Looking for managed office space? At Prime Office Search we have a variety of flexible office spaces available to suit all business sizes and requirements. Browse our office spaces online or call us on 08004337888 and one of our experienced consultants will help you find the ideal office space for your business.



Featured Office

Berners Street, Fitzrovia, W1T 3NW

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Berners Street, Fitzrovia, W1T 3NW - EAID:3928049530, BID:2

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Burwood Place, Marylebone, W2 2UT

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Burwood Place, Marylebone, W2 2UT - EAID:3928049530, BID:2

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London End, Beaconsfield, HP9 2HN

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The Workstation, 15, London End, Beaconsfield, Buckinghamshire, HP9 2HN - EAID:3928049530, BID:2

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London Road, St. Albans, AL1 1NG

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The Workstation, 40, London Road, St. Albans, Hertfordshire, AL1 1NG - EAID:3928049530, BID:2

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Upper Brook Street, Mayfair, W1K 6PB

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LonicFlex, 11, Upper Brook Street, Mayfair, London, W1K 6PB - EAID:3928049530, BID:2

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Wells Mews, Fitzrovia, W1T 3HF

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Wells Mews, Fitzrovia, W1T 3HF - EAID:3928049530, BID:2

Testimonials

We engaged Jamie Robotkin to help us to find London offices for Whyte & Mackay. His expertise & calm, balanced approach quickly earned my confidence. He helped navigate the potential pitfalls & secure an office quickly & efficiently. I wholeheartedly recommend Prime Office Search.  Nick Garland, CCO, Whyte & Mackay...

Having chatted on the phone initially, Jamie arranged a comprehensive itinerary for the day. Having viewed offices within our style and price remit, we simply discussed with Jamie the next steps and he arranged contracts. At every point, he was there to offer advice. We now have our office space in London and it couldn’t have been simpler.

Great service as they provided me with what I wanted and not what they think I should have. Very efficient and friendly! Many thanks!!!

Exceptional and very friendly customer service, Prime Office Search are a pleasure to work with. Highly recommend.

We had looked for a new office for a few weeks but with no luck. Prime Office Search take the time to understand what your requirements are, not what they think you need. Customer services is important to any company/organisation - this is where Prime Office Search excel.  Thank you!

I work as head of Customer Service for a French Company. We met Jamie from Prime Office Search last summer, when we were searching a site for our new Customer Service in London. Very professional, efficient and ...friendly! I strongly recommend this agency.

Jamie and the Prime Office Search team fantastic help in our office search. He managed to find us an office in a very short space of time, matching our brief in nearly all areas. He was thorough and always called to follow up on the viewings. Thanks again for your help! 

Jamie was extremely professional, flexible and considerate to our needs during this process. His approach was very personable and his ethic was incredibly efficient. We feel very grateful that he found us the perfect office in the perfect location and look forward to working with him on future expansions.

Prime Office Search were extremely helpful in assisting me to find our new office in Mayfair. Jamie's knowledge of the market and traits of certain areas has been very informative and useful when narrowing down the offices. He has really listened to what is important to me and found a wide range of properties that I may not have otherwise...

I have used Prime Office Search successfully for several years and over multiple office moves. Jamie Robotkin is superb and has been a great support with each move. Highly recommended.

The team at Prime Office Search were just fantastic. They listened and clearly understood our remit and only showed us locations that fit the bill perfectly. It was a pleasure to work with them.

We recently worked with Prime Office Search and would thoroughly recommend them. Our brief changed several times throughout the process and Jamie was patient and professional throughout. I am really pleased with the office we've now signed. Thank you.

Jamie is brilliant. Actually listened to our (somewhat complex) requirements and block booked visits to 5 matching properties in a single session. We've already rented one property via him and I'm sure will do more. Thanks!

Jamie was very professional, personable and efficient in assisting us match our specific requirements for a new office. He also always ensured his availability for any further advice throughout the process. I highly recommend Prime Office Search!

Thank you Jamie and the Prime Office Search team, for helping me find new offices in the City of London. Your service has saved me so much time and I’m sure money too.  You have always been honest in my quest for finding suitable space and fit for our brand.  You got our brief from the get go.  Thanks again.”

Thank you Jamie for all your hard work in helping us find a new office. Our brief wasn’t easy and we changed our mind a few times throughout the process however every time you were patient, efficient and always at the end of the phone answering our endless questions. We highly recommend Prime Office Search.

Serviced Offices

When it comes to renting office space, serviced office space in London or UK is the most cost-effective, flexible office space solution, with the ability to accommodate businesses of any size, in any location.

Co-working Offices

Dynamic, sociable and community-oriented, coworking space London offers the opportunity to collaborate with other businesses in an open plan working environment with full use of all the building's communal amenities.

Managed Offices

Managed Offices offer a crossbreed between serviced offices and traditional leasehold offices. Without the need for a long term commitment, managed offices achieve the flexibility offered by a serviced office.

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